City of Derby

611 Mulberry Road, Suite #300
Derby , KS
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Evidence Custodian

City of Derby
Derby, KS Part time
Posted on April 1, 2018

Essential Functions:

60% Maintenance of Evidence

  • Performing specialized work in receiving, maintaining, processing and releasing evidence and other property taken into custody by the police department.
  • Placing evidence into proper storage for future use.
  • Ensuring proper chain-of-custody procedures are used for the handling of property and evidence.
  • Maintaining accurate files for the storage and retrieval of police property and evidence for future use in court, laboratory testing, and other disposition to include: entering property received into the records management system, attaching a tracking barcode to property, and entering photographic evidence into appropriate computer files and the records management system.
  • Conducting periodic inventory on all property and evidence, and identifying property for final disposition (i.e. sale, transfer or destruction).
  • Transporting evidence to laboratory for testing, and returning evidence to the property and evidence room when testing is completed.  Ensuring proper methods of evidence transfer are used when physical transportation to and from laboratory or other agency is not practical.

40% Administrative Duties

  • Copying reports, notices, forms, and other written communications.
  • Routing paperwork to the appropriate files, personnel, and/or agencies.
  • Receiving incoming telephone calls requesting information pertaining to property and evidence.
  • Providing courtroom testimony when required.
  • Compiling, recording and providing statistical data.
  • Maintaining awareness of new technology and procedures for evidence care and processing.
  • Other duties as assigned

Continually looks for new and improved ways of completing the above functions.  Other tasks as assigned will be performed in order to address business needs.

Position Requirements:

Latitude:  Most duties are defined and consistent from day to day.  Problem solving is accomplished in conjunction with supervisor. Frequent decision making situations exist in this position.  Decisions will be required to be made regarding chain of custody and inventory matters.

Interaction:  Frequent interaction with department personnel, outside agencies, and the general public.


  • High School diploma or equivalent, required.
  • Some college, preferred.
  • Prior experience in handling property and evidence, inventory control, or equivalent experience is preferred.
  • Some law enforcement experience is preferred.  Employee is expected to acquire the necessary information and skills to perform the job reasonable well within six months in the position.
  • Valid Kansas driver’s license, and driving record must meet commercial liability insurance requirements.

Knowledge, Skills, and Abilities: 

  • General knowledge of law enforcement procedures, mathematics, video and photo or digital media and computer applications.
  • Ability to operate a computer, radio, audio and video recording equipment, facsimile machine, copy machine, phone and other related office equipment.
  • Ability to perform multiple tasks at the same time.
  • Ability to meet and deal tactfully with general public and other law enforcement agencies.
  • Ability to communicate effectively and clearly, both orally and in writing.
  • Ability to access, input, and retrieve information from the computer.
  • Knowledge of communication equipment and proper telephone and radio techniques.
  • Good working knowledge of state laws, city ordinances and crime classifications and the ability to apply this knowledge to a given situation.
  • Ability to access, input, process, and retrieve information from the computer and applicable data base systems.
  • Ability to type 40 words per minute.
  • Must be able to provide reliable courtroom testimony.  Criminal convictions for acts of dishonesty, or sustained disciplinary findings of misconduct related to truthfulness, racial bias, or other acts that would lead to potential impeachment of courtroom testimony as detailed in Brady v. Maryland or Giglio v. U.S. will be cause for disqualification for applicants and termination for employees.


Physical Requirements/Environmental Requirements: Office environment. Occasional (15%) carrying, lifting, moving, or pushing of 30 pounds or more.  Occasional (15%) bending, stooping, kneeling, squatting, and twisting.  Must be able to work all shifts and any day of the week.  Frequent use of manual dexterity and visualization of a computer screen throughout the day.