City of Derby

611 Mulberry Road, Suite #300
Derby , KS
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Fleet Manager

City of Derby
Derby, KS Full time
Posted on November 4, 2017


50% Responsible for maintenance and repair of all city vehicles and equipment, and all metal fabrication and metal repairs.

  • Inspect, diagnose, and locate complex mechanical difficulties in city automobiles, trucks, and a variety of diesel and gasoline-powered maintenance and construction equipment.
  • Diagnose, repair, and rebuild components of fire and rescue vehicles and apparatus. 
  • Determine extent of necessary repairs; estimate the cost and time for repairs; replace and repair faulty or damaged parts; determine repairs beyond the shop capabilities.
  • Perform major mechanical repairs to automotive, diesel, and other power-driven heavy equipment.
  • Work on small engines, mowers, and trimmers.
  • Organize and maintain all equipment in a safe and working order.
  • Operate motor vehicle and other equipment on a regular basis.
  • Assist mechanics in the performance of major mechanical repairs.

20% Responsible for the day-to-day operation of the fleet maintenance and weld shop divisions. 

  • Enforce department policies and procedures.
  • Ensure safe working conditions and practices are in place.
  • Ensure hazardous materials are recycled and/or discarded as determined by KDHE and KDOT regulations.
  • Maintain equipment records (vehicle identification, mileage, inspection reports, maintenance reports, repair reports, etc.) for the purpose of documenting activities and providing reliable information on vehicle condition for adherence to the City Vehicle Replacement Plan.
  • Maintain work, time, and material records.
  • Use a computer regularly to retrieve and store information on repairs, labor charged, commercial shops used and parts inventory in the Fleet Management System or other provided software.
  • Maintain shop cleanliness and repair shop equipment as necessary.
  • Use the most effective method to have a maximum number of vehicles in service at all times.
  • Prepare repair schedules, determine priority of work to be performed, and issue service reminder notices to affected departments.
  • Develop and schedule preventive maintenance programs.
  • Manage fuel distribution system.

20%  Responsible for day-to-day supervision of the mechanic, senior welder and welder. 

  • Coordinate work assignments and schedules.
  • Provide recommendations regarding individual performance expectations and monitor and evaluate employee performance through formal and informal performance reviews according to policy.
  • Provide recommendations regarding employment-related decisions involving hiring, discipline, and all other status changes.
  • Prepare purchase requests and order equipment, parts, and supplies needed for the fleet and weld shop within budgetary guidelines.
  • Maintain professional knowledge in applicable areas and stay up to date on changes in job-related policies, statutes, laws and new business trends.
  • Make recommendations for implementation of policy changes, read and interpret professional literature, and attend training programs, workshops and seminars.

10%  Responsible for participating in strategic planning. 

  • Provide input for department budget estimates and monitoring expenditures.
  • Provide recommendations for goals, objectives, and action plans for the division.
  • Recommend and write specifications for fixed asset purchases for the department.

(Continually looks for new and improved ways of completing the above functions.  Other tasks as assigned will be performed in order to address business needs.)


Roles:  This is a highly skilled supervisory and technical position in the Public Works Department, Fleet Maintenance division. This position requires the ability to work independently, work well with others, and perform in a team environment on a daily basis.  The ability to delegate tasks and responsibilities, provide formal and informal training, and provide performance feedback and reviews of others is essential.  Participation in department budgetary and strategic planning is expected.  Negotiation, persuasion, tact, and diplomacy are essential for effectively performing tasks. Utilization of resources from other divisions and departments is often required to perform the job’s functions. There is a continuous opportunity to significantly impact the organization’s services.

Impact:  Successful completion of work tasks results in reduced operating costs and liability and improved processes and procedures, increased customer satisfaction, and better utilization of material, and/or equipment.

Latitude:  Most duties are self-determined, planned, and arranged by performer.  Problem solving is accomplished independently most of the time.  Most decisions not affecting other departments may be made independently based on city policy.  Provides recommendations involving employment-related decisions.

Interaction:  Continual interaction with employees and frequent interaction with vendors is required.


  • High School Diploma or equivalent is required.
  • Specialized training in the repair and maintenance of pumps, valves, and fire apparatus, preferred. 
  • ASE certification preferred.


  • Two years of experience performing skilled mechanic work in the servicing and repair of automobiles and diesel engine mechanics, required.
  • Three years supervisory experience, preferred.


  • Advanced knowledge of automotive, truck, and heavy equipment mechanics.
  • Ability to operate all electronic and automotive diagnostic testing equipment, tire changer and balancer, digital volt ohmmeter, welding equipment, and all other department equipment.
  • Ability to read schematics and electrical diagrams.
  • Ability to perform basic math, including calculations using fractions, percents, and ratios; read technical information; compose a variety of documents; facilitate group discussions; and solve practical problems. 
  • Ability to coordinate the work of others and supervise the use of various tools and machines.
  • Ability to train operators and technical personnel in procedures used to repair and maintain vehicles and equipment.
  • Ability to understand and carry out oral and written instructions, as well as communicate in writing.
  • Ability to write technical specifications used in purchasing vehicles and equipment.


  • Valid Kansas driver’s license and good driving record, required.
  • Commercial driver’s license with air-brake endorsement, required within 90 days of employment.
  • Certification in Air Conditioning, Air Brake Systems, and Heavy Truck systems, required.
Work Environment:
  • Must be available to be on-call as needed. 
  • Must be able to perform difficult manual labor, including lifting heavy objects, stooping, bending, and twisting.  While performing the duties of this position, employees may exert up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 20 pounds of force constantly to move objects.
  • Must be able to remain in a standing position for extended periods of time.  Requires the ability to lift arms above shoulder level to install and remove overhead components.  Manipulation of tools in areas of limited space is required.  Must work safely without presenting direct threat to self and others.
  • Position is subject to noise and/or vibration.  Position is subject to hazards. Position requires working in close proximity to moving mechanical parts, electrical current, and exposure to chemicals, etc.  Position is subject to atmospheric conditions: Position will require exposure to fumes, odors, dusts, mists, gases, and poor ventilation. Work is performed inside and outside, and at times will require working in adverse weather.