Coordinator of Administrative Services - 534932

Coordinator of Administrative Services - 534932

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking a Coordinator of Admin Services to join our team of professionals.

Duties include:

• Manages daily administrative operations such as prioritizing and scheduling meetings, maintaining calendars for leadership, interpreting policies and procedures, and organizing confidential files.
• Coordinates all aspects of student research participation, including managing requests, facilitating mentor assignments, scheduling interactions, and maintaining communication between students and faculty.
• Maintains detailed data and documentation related to student research activities, mentor matches, program outcomes, and office initiatives.
• Oversees the planning, promotion, and execution of events that encourage medical student involvement in research.
• Provides administrative support to the Office of Academic Affairs, including assisting with assignments, departmental operations, and inter-office collaboration.
• Coordinates, initiates, and monitors project-based activities, ensuring timely execution of planning, implementation, and evaluation tasks.
• Develops and maintains digital content for the Medical Student Research Support Office website, ensuring accuracy and alignment with program goals. Collaborates with Strategic Communications, Government and External Affairs to ensure brand integrity and alignment.
• Prepares and edits presentation materials, correspondence, newsletters, manuals, forms, and reports using word processing, spreadsheet, and graphic design tools.
• Performs basic statistical calculations and compiles data for use in presentations, reports, and decision-making.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

• Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

HOW TO APPLY

For more information or to apply, please visit us on-line at http://careers.fiu.edu and reference job opening ID 534932.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.