Coordinator of Administrative Services - College of Law - 533177

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university withcolleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios.FIU’s Medina Aquarius Programhouses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums:Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visithttp://www.fiu.edu/.

Coordinator of Administrative Services - College of Law - 533177

Job Summary:

Under minimal supervision, coordinates and manages the daily operations of the office of the Associate Dean for Accreditation & Reporting. Oversees all related office functions and work processes. Demonstrates the professionalism needed to handle sensitive and confidential matters.

• Carries out smooth and efficient operations of the office by preparing pre- submission binders used in meeting American Bar Association, Association of American Law Schools, Law School Admissions Council, US News and World Report, National Jurist, and diverse other reporting requirements.
• Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem-solving activities.
• Coordinates, prepares, and maintains correspondence concerning accreditation, membership review, and USNWR.
• Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem-solving activities.
• Composes and/or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools for the Associate Dean of Academic Affairs and Accreditation & Reporting.
• Maintains working copies of draft academic schedules for the full-time and part-time program. Coordinates revisions of the draft schedule with the Registrar’s office, the Senior Associate Dean for Experiential Programs, the Associate Dean for International and Graduate Programs, and the library director. Interfaces with publications department to ensure that our website includes current copies of documents related to the academic schedule.
• Assist and supports the Associate Dean for Accreditation and Reporting in accumulating data used in producing accreditation and other external reports.
• Communicates with student body about the academic schedule, including by sharing drafts, tracking student questions, and sending individual answers in response to student concerns.
• Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures. Manages all purchasing operations of supplies and equipment for the unit. Processes requisitions, purchase orders, TARs, and vendor setup transactions. Coordinates all travel and prepares travel reimbursements in PantherSoft for the office.
• Provides occasional back up support as directed to the Dean of the College of Law and/or other faculty members.
• Coordinates logistics including contacting vendors for comparative pricing, ordering, setting up, and cleaning up food for meetings, acquiring meeting room/space, sending out invitations, and keeping track of attendance.
• Assists the Associate Dean in recruiting and onboarding doctrinal adjuncts in the J.D. program. Communicates with these adjuncts regarding their teaching and scheduling preferences.
• May participate, as needed, in interviews of administrative/staff candidates and provide recommendation to Hiring Manager.
• Gathers teaching and scheduling preferences of the full-time and part time faculty.

Minimum Qualifications:

Bachelor's degree and two (2) years of office or related experience providing administrative support or coordinating functions of an office or department.

Salary: $44,057 - $50,000

Work Schedule:

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements:

Criminal Background Check

Other Information:

Ability to work occasional evenings, weekends and at locations outside of the University

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 533177

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.