Grants Administrator

George Mason University   Fairfax, VA   Full-time     Administration / Clerical
Posted on May 9, 2023
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Grants Administrator

The George Mason University Roy Rosenzweig Center for History and New Media (RRCHNM), invites applicants for a Grants Administrator position. The Roy Rosenzweig Center for History and New Media uses digital media and technology to preserve and present history online, transform scholarship across the humanities, and advance historical education and understanding. RRCHNM has an annual operating budget of approximately $1.8 million and is staffed by over 30 professionals and graduate students.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.


The Grants Administrator will manage RRCHNM budgets, fiscal operations, and personnel actions, and will serve as grants liaison between RRCHNM and the College of Humanities and Social Sciences, the Department of History and Art History, and the Office of Sponsored Programs. The individual will:

  • Track and maintain grant, foundation, and appropriated fund resources;
  • Forecast RRCHNM expenses, assure resources are fully utilized, and staff appropriately funded;
  • Assure costs are properly charged in accordance with sponsor requirements;
  • Track effort on sponsored programs and effort certification;
  • Track in-kind grant contributions;
  • Prepare grant proposal budgets and cost justifications;
  • Prepare and process all personnel actions including hiring, pay increases, separations, and funding changes, as well as coordinate the annual performance review process;
  • Assist RRCHNM senior staff in preparing annual budgets, budget reports, and forecasts; and
  • Collaborate with faculty, staff, and students at RRCHNM to meet Center goals.

Required Qualifications:

  • Bachelor’s degree or an equivalent combination of education and related experience;
  • Knowledge of and ability to learn, interpret, and apply a variety of federal, state, sponsor, and university policies, rules, and regulations;
  • Experience with reconciling expenses and monitoring/forecasting financials;
  • Excellent communication skills;
  • Ability to multitask, prioritize work effectively, and ensure attention to detail;
  • Ability to work collaboratively and meet deadlines;
  • Ability to handle confidential information professionally; and
  • Proficiency with MS Office products.

Preferred Qualifications:

  • Knowledge of project budgeting and fiscal management;
  • Demonstrated experience in sponsored programs administration (generally 3+ years);
  • Experience in higher education institutions;
  • Applicable knowledge of federal regulations related to the field of grants and contract administration (e.g., Uniform Guidance);
  • Knowledge of academic and staff personnel policies and procedures as they relate to contracts, memoranda of understanding (MOU), and general human resources; and
  • Certified Research Administrator or similar accreditation.

Special Instructions to Applicants:

For full consideration, applicants must apply for position number 02092z at; complete and submit the online application; and upload (1) a cover letter, (2) resume, (3) list of three professional references with contact information, and (4) an example of prior digital work with an explanation of your role (as Other Doc).

Equity Statement:

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.