Communications Specialist

The University of Kansas   LAWRENCE, KS   Full-time     Administration / Clerical
Posted on February 12, 2024
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Communications Specialist

Institute Information Sciences

Position Overview

The Communications Specialist provides administrative and publicity support for the operational and research needs of the Institute for Information Sciences (I2S). I2S is a designated research center at the University of Kansas to support faculty and staff conducting research in a variety of areas. This position will work on-site but a flexible schedule may be considered if desired by the selected candidate. The preferred candidate will work closely with the Research Program Director to develop a unified communications program for all research centers housed under I2S.

The University of Kansas offers a comprehensive and competitive benefits package including health/dental/vision coverage, life insurance, attractive retirement options, a generous leave program and other benefits that are unique to working in a university setting.

Job Description

40% - Publicity: Responsible for the promotion of I2S technologies and services and the communication of information about I2S research.  Prepare quarterly and annual activity reports; prepare and maintain outreach materials including website, posters, brochures, and social media; prepare news releases for I2S.  Research data, create ideas, write and edit copy, lay out artwork, contact media representatives, and represent I2S directly before the general public.

25% - Maintain publications on the I2S website.  Collect theses, technical reports, conference proceedings, and other publications authored by I2S affiliated staff, faculty, or students and post bibliography information to the I2S website.

15% - Assist with coordinating and organizing meetings, workshops, conferences, symposia, and other presentations for I2S.  Assist with hosting visitors to the research center.

10% - Purchasing: Manage office supply inventory, restocking supply room and ordering as necessary.  Coordinate purchases and reimbursements for the I2S student organization and the KU Blockchain Institute (KUBI).  Assist with facilitating purchase orders and payments, and travel arrangements and reimbursements for I2S faculty and staff.

5% - Serve as backup for I2S Office Manager and help back up Nichols Facility Manager, filling in as needed when students are unavailable.

5% - Perform other duties as assigned.

 Required Qualifications

  1. Bachelor’s degree in journalism, English, communications, marketing/public relations, or a related field
  2. Minimum 1 year related professional experience
  3. Must demonstrate excellent oral and written communication skills as evidenced by application materials
  4. Minimum 1 year experience with InDesign, PhotoShop, and other Adobe products, or similar services.
  5. Minimum 1 year experience with Microsoft Office suite, specifically Excel, Access, and Word

Preferred Qualifications

  1. Minimum of 3 years of related professional experience.
  2. Familiarity with the Institute for Information Sciences.
  3. Familiarity with University of Kansas, KU Office of Research, and State of Kansas rules and regulations.
  4. Experience with technical writing. 

Contact Information to Applicants

Pam Farr

Additional Candidate Instruction

In addition to the online application, the following documents are required to be considered for this position:

  1. A cover letter addressing how required and preferred qualifications are met.
  2. Resume or curriculum vitae.
  3. Contact information for three professional references.

Incomplete applications will not be considered.

Application review begins Thursday, February 23rd, and continues until a pool of qualified applicants is identified.

Anticipated Start Date: negotiable, as soon as possible after hire

 Advertised Salary Range 40,000-45,000

Application Review Begins 23-Feb-2024

Anticipated Start Date 04-Mar-2024

Primary Campus University of Kansas Lawrence Campus

FTE 1.0

Reg/Temp Regular

FLSA Status Nonexempt

Employee Class U-Unclassified Professional Staff

Work Schedule M-F, 8-5 flex time is allowed

Job Family Administrative Support-KUL

Conditions of Employment Contingent on Funding

Work Location Assignment On-Site



The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX,, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.