Wichita Collegiate School

9115 E. 13th St N.
Wichita , KS
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Lower School Administrative Assistant

Wichita Collegiate School
Wichita, KS Full-time
Posted on June 10, 2018

To assist the Head of Lower School and the faculty through the administration of the office.


Specific areas of responsibility include:

  • To ensure that all students are accounted for each school day. This includes, but is not limited to, signing in and signing out all students from campus during the academic day.
  • To direct parent communication to students and faculty during normal school hours.
  • To direct Lower School communication to parents by means of e-mail, constant contact or letters home.
  • To facilitate collection and distribution of student homework assignments for parents of absent students.
  • To distribute all in-coming mail for the Lower School and to oversee all out-going mail for the Lower School.
  • To generate the weekly Lower School Announcements, with direction from the Head of Lower School.
  • To facilitate mass mailings generated by the Head of Lower School.
  • To maintain the Power School Database and generate progress reports.
  • To assist in editing commentaries at each Trimester reporting period.
  • To maintain immunization records in accordance with State Health requirements.
  • To give tours to prospective parents when needed.
  • To conduct tornado drills and fire drills.
  • To arrange substitutes when necessary and maintain substitute list.
  • To oversee ordering general office supplies for Lower School faculty and staff.
  • To oversee the ordering of all textbooks, planners, and other needed instructional materials.
  • To conduct off-campus, school-related errands as deemed appropriate by the Head of the Lower School.
  • To sell lunch tickets to parents and call in weekly lunch ticket count to SAGE dining services.
  • To assist in managing budgets and teacher VISA card accounts.
  • To assist in welcoming and registering visitors to campus as well as monitoring the secured doors and gates.
  • To distribute all student medications according to guidelines established by Head of Lower School in the Lower School Handbook.
  • To act as a nurse and take care of sick children and children who get injured while at school.
  • To oversee scheduling of assistant teacher schedules.
  • To be a good steward of sensitive and confidential information.
  • To be computer literate including proficiency in Powerpoint, Excel, and Microsoft Word and able to multi-task well.
  • To demonstrate maturity, tact, diplomacy, and excellent communication in all interactions with parents, students, faculty, and visitors.
  • To assist with any duties as deemed appropriate by the Head of the Lower School.


  • Proven experience in clerical and office administration
  • Advanced computer skills with proficiency in Powerpoint, Excel, and Microsoft Word
  • Excellent communication and interpersonal skills
  • Ability to multi-task and be flexible

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